Officialization 11: Thesis Registration

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Officialization TOC

  1. Officialization 1: WTF comes next in Italy?
  2. Officialization 2: Apartment
  3. Officialization 3: Internet
  4. Officialization 4: Stay Permit, part I
  5. Officialization 5: Picking Courses
  6. Officialization 6: Stay Permit, part II
  7. Officialization 7: TV Tax
  8. Officialization 8: Stay Permit, part III
  9. Officialization 9: Residenzia
  10. Officialization 10: Health Insurance
  11. Officialization 11: Thesis Registration <– You are here
  12. Officialization 12: Stay Permit, part IV
  13. Officialization 13: Going to the doctors
  14. Officialization 14: Getting a travel pass

Spring and summer means master’s thesis work. As part of the LCT program you have three sets of requirements that you have to fulfill for your master’s thesis. The information is hard to locate on the websites, and often, you don’t end up receiving it at all. So far I’ve managed to get lucky somehow, and I haven’t missed any major deadlines– as far as I know. I really hope I haven’t fucked something up already, because I honestly can’t be sure (and if someone seems mistakes here, please let me know). The deadlines for the three programs that I have understood are as follows:

UniTN

The deadlines for UniTN are fairly strict, and you can only delay things with the help of local supervisors. See also deadlines for 2018, and the download box on the upper right hand side (click on the folder icon to get more files and instructions). You will need to use the Esse3 online student platform for some of these steps, and a different website for other parts of it.

  • 10 days before graduation (but started much earlier):
    • Completion of internship (see below)
  • 4 months before graduation:
    • Thesis title declaration in Esse3 questionnaire including:
      • Uploading this form signed by your UniTN adviser
  • 1 month before graduation:
    • Master’s defense application in Esse3–>Home–>Title obtainment, including:
      • “AlmaLaurea” questionnaire
      • Other questionnaires (all show up on Esse3 after you do AlmaLaurea)
      • Uploading this form, which must be signed by your UniTN adviser
      • Paying 72 euro through Banca Popolare di Sondrio (print out the invoice slip from Esse3, and go to the bank with cash)
    • Request for students expecting to graduate (Richiesta di Attesa di laurea) from a different website
  • 1 week before graduation:
  • Graduation:
    • The graduation is also the date of your defense, so you defend and then you should immediately find out your grade

UniTN internship (15 credits):

There are no strict deadlines for starting the internship, but it must be completed at least 10 days before graduation. If you want to graduate on time, start it as early as possible in your second semester (or even your first). After you officially finish the internship, there are no strict deadlines for when to turn in the report and paperwork either, just as long as it’s before 10 days prior to graduation. It’s important to save all documents as pdfs, because you will need to print and sign them, even if there’s no space for a signature.

Don’t be shy in contacting jobguidance@unitn.it with all your questions, because the websites are confusing, but the office is very helpful and they answer quickly. Just email them and ask them to confirm everything.

To start the internship (see also here and here):

  • The company needs to contact JobGuidance on your behalf and submit some forms to them.
  • Your UniTN adviser needs to contact JobGuidance to approve your internship.
  • You print out a copy of the agreement from the Esse3 (online student platform), which must be signed by you, your company supervisor, and your uni adviser.
  • The form needs be submitted to the office of Job Guidance, which is at Via Verdi 6, Trento (the red building behind the building with the language classes).

To end the internship:

  • Your evaluation of the company. Make sure to save as pdf before you leave the webpage.
  • The company supervisor’s evaluation of you, signed by them (even though there’s no place for a signature). Make sure s/he saves it as a pdf before leaving the webpage.
  • Certificato parte prima, which includes the timesheet, available in the online Esse3 platform, signed by the company supervisor and you
  • Report up to your uni adviser’s specifications (probably 2-3 pages in length), so that he can give you a grade (I think it’s pass/ no pass) in Esse3
  • Certificato parte due, which is sent to you from Job Guidance, signed by your university adviser

UdS

The deadlines for UdS are very strict, and you risk missing your graduation deadline if you don’t follow them, so make a note of the dates. See also this official rules document and these annotations for LCT.

  • Some time before graduation:
    • Master seminar registration in the Hispos/LSF student website, located under:
      • Administration of Exams -> Apply for exams -> Master International Language Science + Techn. 20081 -> 1010 Gesamtkonto Language Science and Technology -> 1020 Master module -> 10062 Master seminar – Seminar
  • 3 months before graduation:
    • Master seminar proposal submission. (You used to be able to do it 6 weeks before thesis submission, but this is no longer true; now it’s 3 months, and it must be done before or concurrently with thesis registration.)
    • Thesis registration. This is a physical form that you have to turn in to the exam office, but LCT students have the possibility to email it; however, you have to email the examinations office, asking for the form well in advance, since the exam office is very bad at email. (Or try this link, but it may go down.)
    • If your thesis adviser is in Dr. Klakow’s group, then a presentation on your proposal before you turn in the proposal paper.
  • Before the final date of the semester:
    • Apply for any courses you wish would remain ungraded (email the registration office for this form).
    • Submit 4 physical copies of the bound thesis. (At press time, LCT students can mail the physical copies to the address below.)
  • Within 6 weeks of the thesis submission:
    • Colloquium presentation (can be the defense at your other uni, if your profs are ok to Skype into it)

UdS Examination contact information (as of Sept. 2018):

Ursula Kröner
Examination Office (Tel +49/681/302-43 44)
Campus building C 7.2, Room 1.10
Saarland University
Computational Linguistics
66123 Saarbrücken
Germany

exam-office@coli.uni-saarland.de

LCT program:

In addition to all the credits from the correct categories, you have to present a poster at the LCT conference in the second half of your second year. It can be on your thesis, or on some internship work, or even on a proposal for your thesis, but it is mandatory.

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